Budget, Class Fund Collection & Year End Reconciliation

After meeting with your teacher, you will be able to determine what to budget for each classroom.  Use the examples included in this binder or speak to other room parents to get an idea on the expense of each event.  Divide that by the number of students in your class and start there.

You will need to estimate expenses for each party, gifts, auction item, etc. that you will incur throughout the year.  In no way are you expected to bear the burden of cost for extra expenses or underestimated budgets.  This is something that should, in theory, be shared between all classroom parents.

Remember, this is a voluntary contribution. Some families may choose not to contribute.  The class budgets should be based on the funds collected.  The maximum collected from each family should be $100 (or less) except for 5^th grade, where because of additional Operetta and end of year costs, the maximum is suggested to be $125.

Your class funds should be used to pay for the costs of Operetta costumes.  You must include a budget of $30 per child in your overall class budget.

It is easiest to collect class funds at Back to School Night.  So we recommend preparing a letter to the parents in your classroom discussing these events and activities for the year and requesting that they contribute that evening.  You will need to bring copies of your budget to distribute to all classroom parents.

You may also want to prepare sign up sheets for the various volunteer needs such as, expected parties, activities, field trips, auction project, school-wide hosted event, etc.  This can be sent to each individual family or posted in your classroom for sign-up purposes at Back-To-School Night.

At the end of the school year, you should prepare a reconciliation of your budget for distribution to the classroom parents.  This reconciliation should illustrate how the collected monies were spent during the year.  Overages should be divided by the number of families contributing at the beginning of the year, and returned to them.

Example Pre-K – 4th Budget- 21 children in class
EVENTS	BUDGET
Auction Project	$600
In-Class Parties
Halloween  Party	$25
Holiday Party	$50
Valentines Party	$50
End of Year Party	$50
Operetta Costumes
$30 per Child	$630
Staff Appreciation Breakfast	$175
Teacher Gifts
Birthday
Home Room Teacher	$75
Assistant – if applicable	$75
Holiday
Home Room Teacher	$75
Assistant- if applicable	$75
End of Year
Home Room Teacher	$75
Assistant- if applicable	$75
Contingencies	$70
Total	$2,100
Funds Needed from Parents
$100 Per Child (21 Children)
Birthday/Holiday Gifts – reimbursed by CSPA
Specialist Birthday	$75
Specialist Holiday gift	$75